Supply Chain Administrators (Reference SCA/2013/07-04)

Advertiser: Government Pensions Administration Agency

Location: Pretoria

Various positions for Supply Chain Administrators are currently available at the GPAA and it will be 24 months contracts.

Salary: R138 348 per annum plus 37% in lieu of benefits

Requirements:
An appropriate three year tertiary qualification with 18 months relevant experience in Provisioning Administration / Supply Chain Management or Senior Certificate with three years proven experience in Provisioning Administration/Supply Chain Management. Demonstrate sound understanding of the PFMA, Treasury Regulations, PPPFA, SCM guidelines and other related prescripts; Knowledge of Public Sector procurement processes, rules and regulation. Computer literacy (MS Word and Excel, e-mail and internet) Must be able to work independently, as well as in a team. Good interpersonal relations. Excellent communication skills (written and verbal) Planning and decision making skills Must be a responsible and reliable person. Effective organisational skills Analytical and Problem Solving Skills Client Orientation and Customer focus. Ability to deal with pressure. Self-motivated.

Duties:
The incumbent for this position will be reporting to Assistant Manager Supply Chain Management, and will be responsible for a wide range of activities which will include among others but not limited to:
- Assist with updating the GPAA Supplier Database Assist with procurement of goods and services within the Department by means of quotations in conjunction with relevant threshold delegation.
- Ensure that the database is utilized effectively and compliance with Supply Chain Management policies.
- Assist with the obtaining of quotations.
- Ensure proper and valid supporting documents are attached for each request.
- Receive requisition from user and verify allocations, item description and record requisition on the register.
- Ensure that the procurement of goods and services are within respective delegation of authority.
- Assist in Inventory Control (Warehouse).
- Perform spot check and stock count (Monthly and at year end).
- Assist with performance management on contracts.
- Assist with evaluation process for bids and price quotations.
- Assist with briefing sessions.
- Assist with closing of bids.
- Assist to communicate with suppliers on matters of clarity.
- Assist in the consolidation of annual procurement plan.

Enquiries: Ms. Thenjiwe Gasa 012 319 1304

Please forward your application, quoting the relevant reference number, Government Pensions Administration Agency, Private Bag X63, Pretoria 0001 OR hand deliver at 34 Hamilton Street, Arcadia, Pretoria.

For attention: Ms T Gasa

Note:
Requirement of applications: Must be submitted on a Z83 form (click to download pdf form). Must be accompanied by a comprehensive CV with original certified copies of all qualifications (including matriculation), ID document and drivers licence if a prerequisite (copies of certified documents will not be accepted). Certified documents should not be older than 3 months. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applications that do not meet the above requirements will be deemed as unsuccessful. Must include the name and contact details of three references that can comment on their performance. Applications without an indication of the specific reference number/s as stated in this advertisement will be regarded as unsuccessful. If you have not been contacted within 3 (three) months after the closing date of this advertisement, please accept that your application was unsuccessful. Correspondence will be limited to shortlisted candidates only. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance. Where applicable, candidates will be subjected to a skills/knowledge test.

The Department reserves the right not to make appointment(s) to the advertised post(s).

Reference number: SCA/2013/07-04

Closing date: 12 August 2013



WRITE A BRILLIANT CV

The first thing to remember is that we are not writing an essay. We need to convey as much relevant information as possible and not exceed 3 to 4 pages. Your CV should cover the following:

Your personal information:

  • Name and surname
  • Phone number
  • Email address
  • Physical address
  • Postal address
  • Languages
  • Driver's license

    Points to remember: It is essential that your cellphone needs to be on in case anyone phone. Make sure that you have a professonal message on your phone in case you miss a call. If you only have a home phone number then everyone living with you need to be aware of the fact that you are waiting for a call. Place a pen and paper next to the phone in casy there is a message. Do not give your spouse's cellphone number unless you will be able to speak to the caller immediately. Is your email up and running? Does the P O Box belong to you or someone else? If it belongs to (e.g.) your parents they need to be aware that you might get important information. It is not necessary to disclose your age, gender, height, weight, marital status or religion. If you do not have an email address then set one up through Hotmail or Yahoo. And as tempting as what it might do not have your macho_man@hotmail.com address on your CV. Try and register one with your name and surname only.

    Educational information:

    Start with the most recent achievement / qualification and work your way back. List the degree, diploma, matriculation or standard achieved as well as the year and institution. Then move on the one just before that (e.g. first your degree and then matric). There is no need to list all the subjects you took (unless it is relevant). However, it is crucial to list all your qualifications - whether they were from academic institutions or not.

    It is important to list all of your achievements while studying, e.g. competitions won, awards received, provincial colours achieved, orders of merit.

    List all the leadership positions you served in, e.g. class prefect, captain of a team, chairperson of a committee.

    End this section of with your extracurricular activities that you participated in, e.g. sport, hobbies.

    Points to remember: The older you are the less important your school information will become. For instance: You might only want to mention that you matriculated, where and when and one or two major achievements. It is also not necessary to show your grades or marks achieed. It is also best to leave out any information on political activities or other controversial topics. However, if you know that the recruiter is looking for someone who participated in certain political groups then you might want to mention it.

    Work experience:

    Start with the most recent position and work your way back. List the title of the position, the name of the company and your length of service. Below this you can give a description of your duties (in bullet-point format). It is also important to list any projects that you worked on. Be specific and use numbers where possible, e.g. Managed 32 staff members and a R1 million budget.

    It is again important to list all of your achievements while working, e.g. competitions won, awards received.

    List all the leadership positions you served in, e.g. managerial or supervisory roles, chairperson of a committee.

    End this section of with any additional things that you use to do for the company, e.g. editor of the company newsletter, organiser of the year end function.

    Points to remember: Always look at the information and ask whether it is relevant. There is no need to supply the contact details of previous employers nor the reason why you left their employment.

    Computer skills:

    The ability to work on a computer has developed into a key skill. List all the programs that you are able to work with as well as your proficiency level.

    Courses:

    List all the courses, workshops, seminars, etc that you attended only if it is relevant to the position you are applying for and if you haven't mentioned it before. It is always a good idea to list the topic, institution, facilitator / guest speaker and date.

    Activities and Interests:

    Remember that most people enjoy listening to music, going to the movies, socialising with friends, reading, etc. Unless you do someting special, or relevant to the position, rather leave this section out.

    References:

    Mention that "References are available on request". It is important that your references are aware of the fact that they might be contacted.