Personal Assistant II (Reference NDOH 98/2013)

Advertiser: National Department of Health

Location: Pretoria

Salary: R170 799 per annum (plus competitive benefits).
Centre: Office of the Chief Director: Sector Wide Procurement. Pretoria

Requirements:
- Senior Certificate (Grade 12) and a three-year Degree / National diploma / NQF 6 Certificate in a Secretarial or Administrative related field
- Three (3) years experience in rendering a support service to senior management
- Knowledge and experience in general office and provisioning administration
- Basic knowledge of financial management
- Good planning, organisational, interpersonal and communication (written and verbal) skills
- Computer skills (MS Word, MS Windows, Excel, PowerPoint and GroupWise)
- Good telephone etiquette and the reliability to act with tact and discretion
- Proactive and ability to work independently.

Duties:
- Render secretarial and administrative support service in the Office of the Chief Director
- Manage the Chief Director’s diary
- Handle all telephone calls within the Chief Director’s office
- Arrange and confirm appointments and meetings
- Manage the reception area and welcome visitors
- Plan and organise meetings, workshops etc. including venues and catering where indicated
- Provide comprehensive support to manager regarding meetings including the taking of minutes
- Draft submissions, memos, letters and render typing services to the Chief Director
- Maintain a filing and record-keeping system
- Make travel and logistical arrangements for the Chief Director, including processing of subsistence and transport documents and claims
- Order and purchase stationary
- Keep abreast of all applicable prescripts / policies and procedures.

Enquiries: Ms Patronella Mukendi at tel no (012) 395 8744.

The Department of Health is registered with the Department of Labour as a designated Employer and the filling of the following posts will be in line with the Employment Equity Act (including people with disabilities).

Applications:
The Director-General, National Department of Health, Private Bag X828, Pretoria. 0001. Hand delivered applications may be submitted at Reception (Brown application Box), Civitas Building, corner of Thabo Sehume (formerly known as Andries) and Struben streets. Pretoria.

For attention: Ms N Sombinge

Applications should be submitted on a Z83 form (click to download pdf form) obtainable from any Public Service Department and should be accompanied by a CV (previous experience must be comprehensively detailed) and certified copies of qualification certificates, service certificates, including ID and driver’s licence. No faxed or e-mailed applications will be considered. Applications received after the closing date and those that do not comply with the requirements will not be considered. It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualification Authority (SAQA). The department reserves the right not to fill the post. The successful candidate will be subjected to personnel suitability checks and other vetting procedures. Applicants are respectfully informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within three (3) months after the closing date, candidates may regard their application as unsuccessful. The Department will not be liable where applicants use incorrect / no reference number(s) on their applications.

Reference number: NDOH 98/2013

Closing date: 9 September 2013


How to Write a Brilliant CV for Government and Public-Sector Vacancies

Applying for government jobs, municipal positions, or public-entity vacancies requires a professional CV that highlights your education, work experience, and relevant skills. Follow the tips below to create a clear, concise, and effective CV.

1. Personal Information

  • Name and surname
  • Phone number (ensure it’s active and professional voicemail)
  • Email address (use a professional address with your name)
  • Physical and postal address
  • Languages spoken
  • Driver’s license (if relevant)

Tips: Make sure you are reachable, and any contact details you provide are accurate. Avoid unnecessary personal information such as age, gender, marital status, or religion.

2. Education

  • List your most recent qualification first (degree, diploma, matric, etc.)
  • Include institution and year completed
  • Highlight achievements, awards, competitions, or leadership positions
  • Optional: extracurricular activities relevant to the role

3. Work Experience

  • Start with your most recent position
  • Include job title, company, and duration
  • List duties and accomplishments using bullet points and numbers where possible
  • Mention leadership roles, projects, or additional responsibilities

4. Computer Skills

List all relevant programs you can use and your proficiency level.


5. Courses and Training

Include workshops, seminars, or short courses relevant to the job. Mention topic, institution, facilitator, and date.

6. Activities and Interests

Include only if relevant to the vacancy or if they showcase unique skills. Otherwise, this section can be omitted.

7. References

Write “References available on request” and ensure your referees are aware they may be contacted.

Pro Tip: Always tailor your CV to the specific vacancy. Highlight the skills and experiences that match the requirements of the job you are applying for. A well-prepared CV significantly improves your chances of being shortlisted.

For more information, refer to the PDF above or the official careers page for the department or entity. Following these guidelines ensures your application stands out for government and public-sector positions.