Advertiser: Department of Home Affairs
Location: Pretoria
Salary: R170 799 to R201 195 per annum (Level 7). In addition, a range of competitive benefits are offered.
Centre: Head Office Pretoria: Directorate Property Management (1 post)
Requirements:
A 3 year Degree or qualification at NQF level 6,with 1-2 years’ relevant experience in rendering Secretarial support service to a senior manager and/or a Grade 12 Certificate with 3 years’ relevant experience rendering Secretarial support services to a senior manager
- Knowledge and understanding of the Public Finance Management Act (PFMA) and Treasury Regulations
- Knowledge and understanding of Human Resource Management policy and prescripts
- Knowledge and, understanding of the Constitution of the Republic of South Africa. A valid drivers licence will be an added advantage.
Duties:
The successful candidate will be responsible for, amongst others, the following specific tasks:
-To provide a comprehensive administrative and secretarial service to the Director: Property Management
- Maintain the day to day diaries of the Directors and setting up meetings/ appointments
- Arrange board packs for meetings
- Organise travel and accommodation
- Receive and distribute documents
- Screen phone calls and handle enquiries
- Prepare agendas for meetings, take minutes, communicate decisions to relevant role players and follow up on progress; Coordinate logistical arrangements for meetings when required
- Receive and accompany guests and prepare refreshments
- Draft/ type letters, memorandum and reports
- Liaise with Department’s officials on matters relating to the office. Maintain electronic and hard copy files
- Collect and compile documents
- Prepare briefing notes as required
- Scrutinize documents to determine actions/information/other/ documents required for meetings
- Capture incoming and outgoing documents
- Perform any other duties as required.
Enquiries: Head Office, Mr CJ Swart: (012) 406 4041
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of position. Candidates whose appointment / transfer / promotion will further the objective of representivity will receive preference.
The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at developing a culture of responsiveness and improved service delivery. We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a world-class service. If you have what it takes to serve the needs of South Africa’s citizens, residents and visitors - and your credentials meet the requirements of any of the following positions,- then respond before the closing date. Join our leadership team in transforming our vision into a reality.
Applications:
Applications must be sent to the correct address as indicated below, to reach the address on or before the closing date. Applications sent to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application. Kindly ensure that the relevant reference number is quoted and applications are directed to the relevant province as indicated below:
Direct applications to: The Department of Home Affairs, Postal address: Private Bag X114, Pretoria 0001, Physical Address; The Hallmark Building, Corner Johannes Ramokhoase & Thabo Sehume Street, Pretoria.
Eastern Cape Province: Postal address: Private Bag 7413, King Williams Town, 5600 Physical address: 11 Hargreaves Avenue, King William’s Town, 5600 Free State Province: Physical address: Postal address: P.O Box 12262 Brandhof 9324Physical Address: 40 Victoria Road Willows Bloemfontein 9301
Gauteng Province: Postal address: Private Bag X108, Braamfontein, 2017, Physical address: 3rd Floor, Mineralia Building, Cnr De Beer and De Korte Street, Braamfontein, 2017
KwaZulu-Natal Province: Postal address: PO BOX 09, Scottsville 3209 Physical address: 181 Church Street, Pietermaritzburg 3200
Limpopo Province: Postal address: Private Bag X9517, Polokwane, 0700 Physical Address: 89 Biccard Street, Polokwane, 0699
Mpumalanga Province Postal Address: Private Bag X11264, Nelspruit, 1200, Physical Address: 2nd Floor, Bateleur Building 16 Nel Street, Nelspruit, 1200.
North West Province: Postal address: Private Bag X 119, Mmabatho, 2735, Physical address: Cnr Sheppard and Carrington Street, Mafikeng, 2745
Western Cape Province: Postal address: Private Bag X 9103, Cape Town, 8000 Physical address: 4th Floor, Faircape Building, 56 Barrack Street, Cape Town, 8001
Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), will receive preference.
Reference number: HRMC 82/13/6
Closing date: 13 September 2013
WRITE A BRILLIANT CV
The first thing to remember is that we are not writing an essay. We need to convey as much relevant information as possible and not exceed 3 to 4 pages. Your CV should cover the following:
Your personal information:
Points to remember: It is essential that your cellphone needs to be on in case anyone phone. Make sure that you have a professonal message on your phone in case you miss a call. If you only have a home phone number then everyone living with you need to be aware of the fact that you are waiting for a call. Place a pen and paper next to the phone in casy there is a message. Do not give your spouse's cellphone number unless you will be able to speak to the caller immediately. Is your email up and running? Does the P O Box belong to you or someone else? If it belongs to (e.g.) your parents they need to be aware that you might get important information. It is not necessary to disclose your age, gender, height, weight, marital status or religion. If you do not have an email address then set one up through Hotmail or Yahoo. And as tempting as what it might do not have your macho_man@hotmail.com address on your CV. Try and register one with your name and surname only.
Educational information:
Start with the most recent achievement / qualification and work your way back. List the degree, diploma, matriculation or standard achieved as well as the year and institution. Then move on the one just before that (e.g. first your degree and then matric). There is no need to list all the subjects you took (unless it is relevant). However, it is crucial to list all your qualifications - whether they were from academic institutions or not.
It is important to list all of your achievements while studying, e.g. competitions won, awards received, provincial colours achieved, orders of merit.
List all the leadership positions you served in, e.g. class prefect, captain of a team, chairperson of a committee.
End this section of with your extracurricular activities that you participated in, e.g. sport, hobbies.
Points to remember: The older you are the less important your school information will become. For instance: You might only want to mention that you matriculated, where and when and one or two major achievements. It is also not necessary to show your grades or marks achieed. It is also best to leave out any information on political activities or other controversial topics. However, if you know that the recruiter is looking for someone who participated in certain political groups then you might want to mention it.
Work experience:
Start with the most recent position and work your way back. List the title of the position, the name of the company and your length of service. Below this you can give a description of your duties (in bullet-point format). It is also important to list any projects that you worked on. Be specific and use numbers where possible, e.g. Managed 32 staff members and a R1 million budget.
It is again important to list all of your achievements while working, e.g. competitions won, awards received.
List all the leadership positions you served in, e.g. managerial or supervisory roles, chairperson of a committee.
End this section of with any additional things that you use to do for the company, e.g. editor of the company newsletter, organiser of the year end function.
Points to remember: Always look at the information and ask whether it is relevant. There is no need to supply the contact details of previous employers nor the reason why you left their employment.
Computer skills:
The ability to work on a computer has developed into a key skill. List all the programs that you are able to work with as well as your proficiency level.
Courses:
List all the courses, workshops, seminars, etc that you attended only if it is relevant to the position you are applying for and if you haven't mentioned it before. It is always a good idea to list the topic, institution, facilitator / guest speaker and date.
Activities and Interests:
Remember that most people enjoy listening to music, going to the movies, socialising with friends, reading, etc. Unless you do someting special, or relevant to the position, rather leave this section out.
References:
Mention that "References are available on request". It is important that your references are aware of the fact that they might be contacted.