Advertiser: Department of Human Settlements
Location: Pretoria
Directorate: Entities Oversight
Salary: R115 212 per annum
Centre: Pretoria
Requirements:
Potential candidates for the position must be in possession of a senior certificate or equivalent qualification plus 3 years secretarial experiences. Knowledge of PFMA and administration principles, Batho Pele principles, and advanced typing skills. Good telephone etiquette, analytic skills, basic project management skills, Communication skills (both written and verbal) event organization and management skills and experience and knowledge of government budgeting processes. Computer literacy (MS Word, Ms Excel, MS PowerPoint and Internet), inter-personal and report writing skills
Duties:
The successful candidate will be responsible to: Answering the telephone and making telephone calls; General administrative duties and organising the office; Receiving client and visitors; Keeping the Director’s dairy; Making arrangement for journeys and accommodation Managing correspondence; Establishing and maintaining a filling system; Ensure that documents adhere to set norm and standard; Management of financial and administration and administration procedures of the office; Reporting on deviations from the budget, co-control and cost analysis programmes; Ensuring that all income and expenditure are timorously and correctly cleared; Ensure that all information needed for internal control is obtained; The implementation of proper office management, control, as well as other administrative systems.
Enquiries: Mr M Mngomezulu (012) 421 1792
The Department of Human Settlements is an equal opportunity affirmative action employer. It is our intention to promote representivity (race, gender & disability). The candidature of persons whose transfer / promotion / appointment will promote representivity will preference.
Applications:
Please forward your Applications ,quoting the relevant number to, Human Communications, Private bag 533,saxonworld 2132 or hand deliver at 3 Autumn Road, Rivonia 2128,Alternatively,email the required documents to dohs@humanjobs.co.za (quoting the relevant reference number in the subject line or supply online after uploading all of the required documents, including a scanned copy of the relevant signed Z83 form (click to download pdf form) to your profile on www.humanjobs.co.za.
Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department, and must be accompanied by a detailed CV, together with certified copies of your qualification certificates, your ID / Passport and a valid driver’s license.
Failure to submit the required documents will result in your application not being considered. It will be expected of selected candidates to be available for interviews on a date, time and place as determined by the Department of Human Settlements. Short-listed candidates will be subjected to a competency assessment test.
Successful candidates will be required to enter into a performance agreement and to sign an employment contract within 3 months after the assumption of duty and disclose all financial interests within 3 months after assumption of duty. Successful candidates will have to undergo security clearance processes. If you have not been contacted within four (4) months after the closing date of this advertisement, please accept that your application was unsuccessful.
Reference number: DOHS/123/2013
Closing date: 13 September 2013
WRITE A BRILLIANT CV
The first thing to remember is that we are not writing an essay. We need to convey as much relevant information as possible and not exceed 3 to 4 pages. Your CV should cover the following:
Your personal information:
Points to remember: It is essential that your cellphone needs to be on in case anyone phone. Make sure that you have a professonal message on your phone in case you miss a call. If you only have a home phone number then everyone living with you need to be aware of the fact that you are waiting for a call. Place a pen and paper next to the phone in casy there is a message. Do not give your spouse's cellphone number unless you will be able to speak to the caller immediately. Is your email up and running? Does the P O Box belong to you or someone else? If it belongs to (e.g.) your parents they need to be aware that you might get important information. It is not necessary to disclose your age, gender, height, weight, marital status or religion. If you do not have an email address then set one up through Hotmail or Yahoo. And as tempting as what it might do not have your macho_man@hotmail.com address on your CV. Try and register one with your name and surname only.
Educational information:
Start with the most recent achievement / qualification and work your way back. List the degree, diploma, matriculation or standard achieved as well as the year and institution. Then move on the one just before that (e.g. first your degree and then matric). There is no need to list all the subjects you took (unless it is relevant). However, it is crucial to list all your qualifications - whether they were from academic institutions or not.
It is important to list all of your achievements while studying, e.g. competitions won, awards received, provincial colours achieved, orders of merit.
List all the leadership positions you served in, e.g. class prefect, captain of a team, chairperson of a committee.
End this section of with your extracurricular activities that you participated in, e.g. sport, hobbies.
Points to remember: The older you are the less important your school information will become. For instance: You might only want to mention that you matriculated, where and when and one or two major achievements. It is also not necessary to show your grades or marks achieed. It is also best to leave out any information on political activities or other controversial topics. However, if you know that the recruiter is looking for someone who participated in certain political groups then you might want to mention it.
Work experience:
Start with the most recent position and work your way back. List the title of the position, the name of the company and your length of service. Below this you can give a description of your duties (in bullet-point format). It is also important to list any projects that you worked on. Be specific and use numbers where possible, e.g. Managed 32 staff members and a R1 million budget.
It is again important to list all of your achievements while working, e.g. competitions won, awards received.
List all the leadership positions you served in, e.g. managerial or supervisory roles, chairperson of a committee.
End this section of with any additional things that you use to do for the company, e.g. editor of the company newsletter, organiser of the year end function.
Points to remember: Always look at the information and ask whether it is relevant. There is no need to supply the contact details of previous employers nor the reason why you left their employment.
Computer skills:
The ability to work on a computer has developed into a key skill. List all the programs that you are able to work with as well as your proficiency level.
Courses:
List all the courses, workshops, seminars, etc that you attended only if it is relevant to the position you are applying for and if you haven't mentioned it before. It is always a good idea to list the topic, institution, facilitator / guest speaker and date.
Activities and Interests:
Remember that most people enjoy listening to music, going to the movies, socialising with friends, reading, etc. Unless you do someting special, or relevant to the position, rather leave this section out.
References:
Mention that "References are available on request". It is important that your references are aware of the fact that they might be contacted.