Secretary (Reference DOHS/123/2013)

Advertiser: Department of Human Settlements

Location: Pretoria

Directorate: Entities Oversight
Salary: R115 212 per annum
Centre: Pretoria

Requirements:
Potential candidates for the position must be in possession of a senior certificate or equivalent qualification plus 3 years secretarial experiences. Knowledge of PFMA and administration principles, Batho Pele principles, and advanced typing skills. Good telephone etiquette, analytic skills, basic project management skills, Communication skills (both written and verbal) event organization and management skills and experience and knowledge of government budgeting processes. Computer literacy (MS Word, Ms Excel, MS PowerPoint and Internet), inter-personal and report writing skills

Duties:
The successful candidate will be responsible to: Answering the telephone and making telephone calls; General administrative duties and organising the office; Receiving client and visitors; Keeping the Director’s dairy; Making arrangement for journeys and accommodation Managing correspondence; Establishing and maintaining a filling system; Ensure that documents adhere to set norm and standard; Management of financial and administration and administration procedures of the office; Reporting on deviations from the budget, co-control and cost analysis programmes; Ensuring that all income and expenditure are timorously and correctly cleared; Ensure that all information needed for internal control is obtained; The implementation of proper office management, control, as well as other administrative systems.

Enquiries: Mr M Mngomezulu (012) 421 1792

The Department of Human Settlements is an equal opportunity affirmative action employer. It is our intention to promote representivity (race, gender & disability). The candidature of persons whose transfer / promotion / appointment will promote representivity will preference.

Applications:
Please forward your Applications ,quoting the relevant number to, Human Communications, Private bag 533,saxonworld 2132 or hand deliver at 3 Autumn Road, Rivonia 2128,Alternatively,email the required documents to dohs@humanjobs.co.za (quoting the relevant reference number in the subject line or supply online after uploading all of the required documents, including a scanned copy of the relevant signed Z83 form (click to download pdf form) to your profile on www.humanjobs.co.za.

Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department, and must be accompanied by a detailed CV, together with certified copies of your qualification certificates, your ID / Passport and a valid driver’s license.

Failure to submit the required documents will result in your application not being considered. It will be expected of selected candidates to be available for interviews on a date, time and place as determined by the Department of Human Settlements. Short-listed candidates will be subjected to a competency assessment test.

Successful candidates will be required to enter into a performance agreement and to sign an employment contract within 3 months after the assumption of duty and disclose all financial interests within 3 months after assumption of duty. Successful candidates will have to undergo security clearance processes. If you have not been contacted within four (4) months after the closing date of this advertisement, please accept that your application was unsuccessful.

Reference number: DOHS/123/2013

Closing date: 13 September 2013