Advertiser: Department of Home Affairs
Location: Pretoria
Salary: R212 106 to R249 849 per annum (Level 8). In addition, a range of competitive benefits are offered.
Centre: Head Office, Pretoria, New Cooperation Building, Branch: Civic Services, Chief Directorate: Back Office Status Services (2 Posts)
Requirements:
- A 3 year Degree in Public Administration / Management or NQF Level 6 qualification in a related field with 1 years’ experience in an Administration Environment and/or a Grade 12 Certificate plus 3 years’ experience in an Administration Environment
- Knowledge of the Public Service Regulatory Framework
- Extensive knowledge of various filing systems
- Knowledge of Office and Business Administration
- Knowledge and Understanding of Departmental Legislations and Prescripts
- Knowledge of Public Finance Management Act (PFMA) A valid Driver’s Licence
- Competencies required: Computer literacy, Analytical thinking, Planning and organizing, Problem Solving, Verbal and Written Communication, Financial Administration, Planning and Skills, Interpersonal, Customer Focus, Attention to Detail, Clerical and Administration, Multi -Tasking, Results and Achievement focus and Time Management.
Duties:
The successful candidate will be responsible for, amongst others, the following specific tasks:
- Provide administrative support in order to ensure effective and efficient operations of the unit
- Perform general administrative activities in support of the unit (travel, venues and accommodation arrangement)
- Ensure the administration of office correspondence, documents and reports( Compile letters, memorandums, submissions, reports and minutes for the unit)
- Ensure the maintenance of filling system for the unit
- Compile financial and administration reports and documents
- Ensure compilation of budget and cash flow projections
- Convene and attend meetings and act as secretary during meetings
- Ensure accurate Completion of subsistence claims
- Keep track of all incoming work and ensure that all deadlines are met
- Liaise with all stakeholders relevant to the unit
- Ensure the flow of information and documents in the unit
- Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the unit are processed
- Ensure the implementation of effective risk and compliance management practices
- Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements
- Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format
- Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation
- Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit
- Manage Resource ( Human, Financial and Physical ) within the unit
- Report on the performance of the unit against operational plan, business requirements and targets
- Develop the work plan for the unit and ensure effective prioritisation and resource planning
- Agree on the training and development needs of the unit
- Implement effective talent management processes within the unit (attraction, retention, development)
- Manage the implementation of compliant performance management
- Ensure that employees are equipped with the required skills and resources to perform optimally
- Manage compliance of the unit against finance, asset management, supply chain and procurement regulations and policy requirements
- Manage the financial resources of programmes and projects in charge of in accordance to the PFMA
- Identify and monitor financial risks in relation to the projects in the unit
Enquiries: Head Office: Mr NN Ramashia, Tel (012) 300 8670
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of position. Candidates whose appointment / transfer / promotion will further the objective of representivity will receive preference.
The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at developing a culture of responsiveness and improved service delivery. We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a world-class service. If you have what it takes to serve the needs of South Africa’s citizens, residents and visitors - and your credentials meet the requirements of any of the following positions,- then respond before the closing date. Join our leadership team in transforming our vision into a reality.
Applications:
Applications must be sent to the correct address as indicated below, to reach the address on or before the closing date. Applications sent to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application. Kindly ensure that the relevant reference number is quoted and applications are directed to the relevant province as indicated below:
Direct applications to: The Department of Home Affairs, Postal address: Private Bag X114, Pretoria 0001, Physical Address; The Hallmark Building, Corner Johannes Ramokhoase & Thabo Sehume Street, Pretoria.
Eastern Cape Province: Postal address: Private Bag 7413, King Williams Town, 5600 Physical address: 11 Hargreaves Avenue, King William’s Town, 5600 Free State Province: Physical address: Postal address: P.O Box 12262 Brandhof 9324Physical Address: 40 Victoria Road Willows Bloemfontein 9301
Gauteng Province: Postal address: Private Bag X108, Braamfontein, 2017, Physical address: 3rd Floor, Mineralia Building, Cnr De Beer and De Korte Street, Braamfontein, 2017
KwaZulu-Natal Province: Postal address: PO BOX 09, Scottsville 3209 Physical address: 181 Church Street, Pietermaritzburg 3200
Limpopo Province: Postal address: Private Bag X9517, Polokwane, 0700 Physical Address: 89 Biccard Street, Polokwane, 0699
Mpumalanga Province Postal Address: Private Bag X11264, Nelspruit, 1200, Physical Address: 2nd Floor, Bateleur Building 16 Nel Street, Nelspruit, 1200.
North West Province: Postal address: Private Bag X 119, Mmabatho, 2735, Physical address: Cnr Sheppard and Carrington Street, Mafikeng, 2745
Western Cape Province: Postal address: Private Bag X 9103, Cape Town, 8000 Physical address: 4th Floor, Faircape Building, 56 Barrack Street, Cape Town, 8001
Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), will receive preference.
Reference number: HRMC 82/13/3
Closing date: 13 September 2013
WRITE A BRILLIANT CV
The first thing to remember is that we are not writing an essay. We need to convey as much relevant information as possible and not exceed 3 to 4 pages. Your CV should cover the following:
Your personal information:
Points to remember: It is essential that your cellphone needs to be on in case anyone phone. Make sure that you have a professonal message on your phone in case you miss a call. If you only have a home phone number then everyone living with you need to be aware of the fact that you are waiting for a call. Place a pen and paper next to the phone in casy there is a message. Do not give your spouse's cellphone number unless you will be able to speak to the caller immediately. Is your email up and running? Does the P O Box belong to you or someone else? If it belongs to (e.g.) your parents they need to be aware that you might get important information. It is not necessary to disclose your age, gender, height, weight, marital status or religion. If you do not have an email address then set one up through Hotmail or Yahoo. And as tempting as what it might do not have your macho_man@hotmail.com address on your CV. Try and register one with your name and surname only.
Educational information:
Start with the most recent achievement / qualification and work your way back. List the degree, diploma, matriculation or standard achieved as well as the year and institution. Then move on the one just before that (e.g. first your degree and then matric). There is no need to list all the subjects you took (unless it is relevant). However, it is crucial to list all your qualifications - whether they were from academic institutions or not.
It is important to list all of your achievements while studying, e.g. competitions won, awards received, provincial colours achieved, orders of merit.
List all the leadership positions you served in, e.g. class prefect, captain of a team, chairperson of a committee.
End this section of with your extracurricular activities that you participated in, e.g. sport, hobbies.
Points to remember: The older you are the less important your school information will become. For instance: You might only want to mention that you matriculated, where and when and one or two major achievements. It is also not necessary to show your grades or marks achieed. It is also best to leave out any information on political activities or other controversial topics. However, if you know that the recruiter is looking for someone who participated in certain political groups then you might want to mention it.
Work experience:
Start with the most recent position and work your way back. List the title of the position, the name of the company and your length of service. Below this you can give a description of your duties (in bullet-point format). It is also important to list any projects that you worked on. Be specific and use numbers where possible, e.g. Managed 32 staff members and a R1 million budget.
It is again important to list all of your achievements while working, e.g. competitions won, awards received.
List all the leadership positions you served in, e.g. managerial or supervisory roles, chairperson of a committee.
End this section of with any additional things that you use to do for the company, e.g. editor of the company newsletter, organiser of the year end function.
Points to remember: Always look at the information and ask whether it is relevant. There is no need to supply the contact details of previous employers nor the reason why you left their employment.
Computer skills:
The ability to work on a computer has developed into a key skill. List all the programs that you are able to work with as well as your proficiency level.
Courses:
List all the courses, workshops, seminars, etc that you attended only if it is relevant to the position you are applying for and if you haven't mentioned it before. It is always a good idea to list the topic, institution, facilitator / guest speaker and date.
Activities and Interests:
Remember that most people enjoy listening to music, going to the movies, socialising with friends, reading, etc. Unless you do someting special, or relevant to the position, rather leave this section out.
References:
Mention that "References are available on request". It is important that your references are aware of the fact that they might be contacted.